Fleet Management system

The main function of fleet management software is to gather, store, process, monitor, report on and export information. Information can be imported from external sources such as gas pump processors, territorial authorities for managing vehicle registration financial institutions, insurance databases, vehicle specification databases, mapping systems and from internal sources such as Human Resources and Finance..

The Importance Of Using Fleet Management :

Asset Management

Manage fleet vehicles, equipment and other assets with ease helps you track your entire vehicle inventory, asset status history, driver assignments, important dates and more — all in one place.

  • Unlimited custom fields
  • Link assets together
  • Track multiple meters
  • Status & assignment history
  • Cost per mile trends
  • log notes & comments
  • Import & export data

Parts Inventory Management

Track fleet parts and supplies with ease using AFAQY web-based inventory system and barcode scanning app

  • helpful alerts : Use reorder alerts to avoid expedited shipping charges when ordering last minute
  • Update quantities : Keep vehicles active by quickly updating quantities and triggering reorder notifications.
  • Track usage : Record parts usage to improve maintenance quality and always have the parts you need on hand..

Purchase Orders

Streamline the process of ordering and purchasing fleet supplies.

  • Reduce purchasing overhead : The cost of writing a paper purchase order and paying the bill varies between $15 and $25 per transaction. Electronic POs save time and money by streamlining the purchasing process and reducing clerical expenses and errors.
  • Control purchases and reduce wasteful spending :Keep spending in check with approval "workflows" for purchasing. Give certain users permission to authorize purchase orders and they'll receive email notifications when POs are ready for approval. Once approved, the PO creator receives a notification and can place the order.
  • Quickly reorder parts when you need them : Purchase Orders are tightly coupled with Afaqy Inventory module letting you easily order more parts based on customized reorder points and quantities. You can even generate POs directly from inventory alert emails.

Service History

View a complete service history for every asset in your fleet

See vehicle service history as well as when, how and who performed it Keep detailed service records and identify which vehicles are regularly in the shop as well as their associated maintenence costs.

  • Service date
  • Link to original issue or service reminder
  • Status & assignment history
  • Service tasks, details & costs
  • Fuel Management

    Measure and reduce fuel costs Monitor trends, spot deficiencies, optimize vehicle usage all through a simple, intuitive dashboard.

  • Reduce fuel theft : Afaqy fleet alerts you to fuel entries logged at a location other than where a vehicle was fueled.
  • View actionable trends : Vehicle usage metrics are available throughout afaqy fleet management system, making it easy to spot deficiencies and optimize vehicle allocation.
  • Understand cost per mile for every asset : Gain insight into how much a vehicle costs to operate per mile based on fuel costs
  • Preventative Maintenance Scheduling

    Stay on top of PM tasks for every asset.

  • Set service schedules and reminders : Stay on top of regular service items such as oil changes, mileage service intervals, brakes and more. Set reminders for any service item and Afaqy fleet management system will remind you when service is due, helping you to maximize vehicle uptime and road readiness.
  • Meter and time intervals : Set reminders based on primary or secondary meter values or the number days/months/years from now. All vehicle subscribers will receive an email notification.
  • Due soon thresholds : Set a value for when you'd like to be notified based on proximity thresholds. For example, "notify me 500 miles before my 5,000 service interval for this vehicle".